The division is responsible for maintaining the integrity and confidentiality tens of thousands of records each year. Records management includes the processing reports generated by the Sheriff’s Office for all criminal/non-criminal incidents, accidents, arrests, . Electronic archiving of paper records continues daily to reduce storage of millions of records. The unit is also charged with dealing with many time sensitive reports, warrants, subpoenas, and orders of protection. In addition to the clerks daily data entry of reports they also need to prepare statistical reports such as the Uniform Crime Report for the FBI & the Agencies monthly and annual reports.

Requests for copies of reports are handled by records personnel between 8:00 a.m. and 4:30 p.m. Monday thru Friday. Call 716.753.4442, eMail or stop in @

15 E. Chautauqua Street Mayville NY 14757

  • Accident Reports

  • Alarm Applications/Violations

  • Bingo Checks

  • Data Analysis & mapping

  • Disposition’s and seal orders

  • DSS Child Protection DVR or child abuse cases

  • Filing

  • Foil requests

  • Incidents for lost plates

  • Incidents for officers

  • Incoming mail

  • Photo Inquires

  • Navigation & Snowmobile accidents

  • Requisition/Restocking forms

  • Officer Reports

  • Patrol Log Sheets

  • Quality Control

  • Record checks

    • employment

    • housing

    • adoption

    • military

    • Misc. agencies

  • Stat Reports

  • Subpoena Tracking

  • Software support for Jail & County LEO

  • Traffic & Warning Ticket entry

  • Training/assisting new employees

  • Warrants

Core Responsibilities

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