THE SHERIFFS’ EMAIL SERVER IS NOW AVAILABLE TO CHECK YOUR EMAIL FROM ANYWHERE IN THE WORLD!
If you would like to check your office email from home or when you’re away all you need is an internet ready computer. You have two options Web based email or configuring Outlook Express or Full Outlook to download your email. Here’s how:
1. Dial into
your local Internet Service Provider (ISP)
Microsoft Internet Explorer or Netscape Navigator
3. In the address bar type the following address http://220.127.116.11/exchange
A window will appear enter your SD number in User Name
5. Type your password
in the password box
6. In the Domain
window enter CCSO2
this web email is a little limited but provided basic operation.
One thing lacking is
spel spell check!
rundown on how to set up your Sheriffs’ Office e-mail account in Outlook
1. Click the
2. Select Accounts
3. Make sure
the Mail tab is active, and click Add/Mail
4. The Internet
Connection Wizard will launch.
5. Enter the
name you want others to see when they receive e-mail from you, and click Next.
6. In the Internet
E-mail Address window, enter your e-mail address which is usually your firstname.lastname@example.org
check with Vince (499-0574) or Angie (x4738) if you are not sure what your email
address is. Click Next.
7. In the E-mail
Server Names window, select the type of server you are using. The
Sheriffs’ Server is a POP3, which
stands for post office protocol. Next, fill in the incoming
(POP3) mail server and the outgoing
(SMTP) server, an acronym for Simple Mail Transfer Protocol. These
parameters are the same for both entries: mail.offficeofthesheriff.com.
If you are setting this up in a mobile unit, use CCSO2
for the POP3 and SMTP settings. The incoming POP3 server is used to download your
messages, while the outgoing SMTP server is used to send your e-mail. Click Next.
8. In the Internet
Mail Logon window, enter your SD#
and your password. Be sure to check the box to remember your passwords if you
don’t want to be prompted to log in every time you check your e-mail. Click Next.
9. Click Finish.
10. Click Properties
11. Click on
the Servers tab
12. Click on
the checkbox next to My Server requires
13. You may
want your email to download to your Outlook express or you can leave a copy on
the server. Remember you have 10 megabytes of storage on the server for email so
it can fill up quickly if you choose this option.
To leave a copy on the server you will need to click on the Advanced
14. Place a
check mark next to Leave a copy of
messages on the server by
clicking on the box.
15. Click on apply
16. Click on OK
17. Click on Close
If you want to
add a new e-mail account, repeat this process with your other account
information. This option would permit you to download messages from two accounts
at the same time, for example you could get your email from the office and your
home account all in the same window!
If two people
or more share a POP mail account with Outlook Express, you might want to set up multiple
identities. Outlook Express allows each user to have a separate Identity
(this would apply especially to our wireless CX-Car users) Multiple identities
allow you to basically have a separate copy of the program on the same computer.
This allows each person to keep their Mail separate. If only one Identity exists
it will always be used and you will not be prompted.
If additional Identities are created, you will be prompted each time
Outlook Express is launched. Here’s how to do it:
1. Click the File
2. Select Identities
> Add New Identity
3. Type a name
for this identity and decide whether you want to password-protect it. Then,
choose a password or hit OK.
4. Outlook Express will then prompt you whether you want to switch to your new identity. If you select Yes, you will be taken through the new Internet connection wizard, where you can configure the e-mail account that you want to associate with the new identity. If you hit No, you’ll be taken to the Manage Identities window, where you have the option to create another identity, remove an Identity, or view the identity’s properties. Finally, you can select the default identity that is used when you launch Outlook Express.